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Five Simple Ways to Annoy Your Reader

May 22, 2012 | Comments: 0 | Views: 131

When I sit down to write a blog post what's most important to me is how best to help my readers improve their workplace communications. I like to focus on the most positive ways for dealing with challenging situations.

But not today! Instead, I'm going to show you how you can make sure people WON'T read your workplace communications, be they emails, reports, cover letters or business proposals. Here are some surefire ways to turn off your readers.

How NOT To Get Read Checklist:

1. Use Jargon: "IMHO, in the ramp up to this initiative we don't want any siloing. We need all hands on deck for the intel download."

2. Be Disorganized: "This report starts with the problem we need to address. But first let's look at some of the background. And of course, it's important to get right to some of the solutions as well."

3. Ramble: "The reason I would like this job is because I have always wanted to be in the field of finance and obviously having a university degree as an electrical engineer does not immediately seem as though I would be the best candidate. But I have spent a great deal of time in banks, and study the stock market with considerable interest over breakfast every day."

4. Use Complicated Language: "Unfortunately there was an egregious error made in our last employee communique which we hope to summarily rectify via our new survey protocol."

5.Be Offensive: "In conclusion, the project was completed in spite of interference from a number of employees who are clearly a few bricks short of a load. To move forward we'll need to lose some of this dead wood."

So there you have it - five simple ways to annoy your reader and make sure your workplace communications won't be read. Or if they do get read, they'll certainly not be appreciated or acted upon swiftly!

Of course you realize the examples are more than a little tongue-in-cheek. Yet, the fact remains, if your writing is disorganized, relies on jargon, uses complicated language, run on sentences and, heaven forbid, is offensive, you're not likely to persuade your reader that what you have to say is important.

And being persuasive is what it's all about. You do want your reader to quickly grasp and agree with the ideas and information you are sharing with them, don't you? And you do want them to be on your side.

Dr. Sandra Folk is founder of the Language Lab, an organization specializing in improving the communication skills of business executives and employees worldwide. Dr. Folk understands how poor communication skills can damage an organization's reputation or diminish your professional image.

The Language Lab's proven track record includes creating training courses for national and international clients in a variety of sectors such as finance, commercial real estate, government, insurance, accountancy and education. Find out more about our courses at Follow us on Facebook, Twitter, the Language Lab blog for more business writing and presenting tips and tricks.

Source: EzineArticles
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