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Essential Features of a Successful Intranet Site

June 09, 2012 | Comments: 0 | Views: 191

Today the world of paper is quickly disappearing and being replaced by a virtual world of online file storage, work, and daily living. In fact, many companies are learning that going to an all online format will translate into a huge budget savings. Of course, not every intranet is this successful. In order to get the most out of your intranet, you need a web development company and possibility a custom web application developer that can help you incorporate the essential features and create specialized functions that will make your intranet a triumph.

First, you need to determine what the essential features for your intranet are. The best way to do this is to ask the people that will be using what they would like to have on the intranet. You may also have functions that need a custom web application developer, who can create apps that are solely for your company's use. These features may include the ability to look up available time off or research benefits questions online. You may also want a designated area on the intranet that will allow individuals from different locations to work together on special projects. Having this option available can cut down on travel expenses and improve productivity. Your employees may ask for an area designated to frequently asked questions, or you may want to incorporate a new employee orientation video, forms, and other items that can be completed through the intranet. Your web development company can assist you with finding ways to make all of these items work together as an integrated unit.

There are a couple of things to consider that are universally suggested for all intranets. Your web development company will most likely discourage you from adding too many memory intensive bells and whistles that do not serve a real purpose. You want the site to have a simple design and layout without a lot of java, videos, or other items that are just for show. Everything on the site should have a real purpose and benefit. There should also be standards put in place so that all intranets within the company look, act, and feel the same. This will make transitions and sharing information much easier. The custom web application developer should ensure that any specialized apps for a specific office will meet the corporate criteria.

Your web development company may have created the best intranet ever, and your custom web application developer may have done the same with your special apps, but if your employees are unaware of its existence it really doesn't matter. In order for your intranet to have value, you must promote it, train employees on using, encourage and insist that they incorporate it within their work day. The best way to get employees to use an intranet is not to force them, but to get their feedback in its development and continued improvement. In addition, employees will be happy to use the intranet if it makes their jobs easier and less stressful. However, the idea of training employees on the intranet use cannot be overlooked. Even a 30 minute session will make a huge difference.

There are a lot of features that can be added to an intranet. Some companies choose to move to a completely online format, while others may ease into a virtual world. There are pluses and cons to both options. A web development company can help you look at all possibilities and help you determine the best option for your organization. Whether you need a custom web application developer to create specialized functions or a straight forward intranet with basic features getting your employees involved and onboard is a vital part of a successful deployment.

If you need free consultation in regards to building a Intranet for your company please click here.

Source: EzineArticles
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