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Tips For Setting Ground Rules for A Conference Call - 5 Standard Meeting Rules of Conduct

March 24, 2011 | Comments: 0 | Views: 76

Getting people to work together can be difficult. Whether you are running a conference call to hold a meeting or running a teleseminar there are certain rules that you really need to enforce.

Of course, each meeting is different and certain types of meetings have different requirements from others. But if you're creating the rules from ground up, you're bound to miss a few.

And while participation is nice -- maybe even mandatory -- it's very time-consuming to start from the bottom every time. Not to mention frustrating as you generally do this step before everyone is comfortable.

So what do you do?

One of the tricks that I've found very useful is to have a set of standard rules that I use as a base for all my facilitation -- training, decision making and informational. The media and purpose can modify the rules I use but basically, I need to include all these rules. I find that as I explain the meaning behind each of the rules, the participants begin to open up.

So here are the five ground rules that I like to include in all my conference calls and teleseminars.

1. Practice Openness. In business, it's not always possible to be completely open. But within those limits, we are all here to share. Share experiences, share ideas, share hopes. But openness isn't just restricted to being prepared to share. It also means leaving agendas behind. And it means being open to new ideas and new ways of thinking about things.

2. Practice Respect. Practicing respect for each other is probably the most important of the ground rules. Respect takes many forms. You can respect each other's opinions. You can respect each other's time. You can respect each other's feelings. You can respect each other's limits. You can respect confidentiality and secrets.

3. Practice Participation. Meetings don't work very well if there's only one person attending them. Participation is just about speaking up. It isn't just about asking questions when you don't understand. Participation is about recognizing that you are a key part of the conference call or teleseminar. It's about listening, thinking and questioning not just sitting.

4. Practice Focus. A little distraction is a good thing. A lot of distraction isn't. As humans, we tend to like going off into irrelevant discussion. It's how our minds work. But if you hope to respect each other's time, then you need to keep the discussion on topic. And you as a person need to practice active listening.

5. Avoid Interruptions. Welcome to the first half of the twenty-first century. Not only do we need to worry about showing respect and not interrupting other people while they have the floor. Not only do we need to worry about being rude and carrying on a second conversation. But we also need to worry about other people being rude and interrupting us while we're on the phone. And we even need to worry about the phone or blackberry or email interrupting everyone else.

Do you want to learn how to create information products (learning content)? Check out my new free eBook "7 Myths and Seven Tricks in Nine Steps":

Do you want to read more free information like this? Go to my blog:

Glen Ford is an accomplished consultant, trainer and writer. He has far too many years experience as a trainer and facilitator to willingly admit.

Source: EzineArticles
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