Author Box
Articles Categories
All Categories
Articles Resources

How to Create Winning Technical Documentation

March 20, 2012 | Comments: 0 | Views: 138

Technical documentation, or communication, is a process whereby someone conveys information that is user-friendly on a certain topic to a chosen audience. Technical documentation can range from a business mail to user guides or help systems. The main aim for the writing of technical documents is to convey a message to a layman in most cases. The information should help the reader understand the basic functionality or specification of the chosen topic.

Before embarking on writing a technical documentation, there are two things that should be very carefully considered. These are planning and implementation.

Determine who you are writing this documentation for and why you are creating it. In short, if the documentation is going to an architect, the type of documentation that you will write will be different as from documentation going to an engineer.

Do proper collection of information. Often, the one making the documentation is a writer. This means that he may not necessarily be an expert in the subject matter. It is, therefore, important for information to be collected well so that it can be documented. This means doing proper research and interviewing an expert on the subject matter. One may also need to experiment with the actual product, for instance, in the case of software.

Outline and organise information. You can start by using a template or a document that already exists. It is advisable to enter the information that you have and then leave blank the areas where you have to look for information. This is going to be your working document which you will build on. Your confidence will be boosted when you jot down what you have, even if the empty space will be large. You need this confidence to be able to move forward in the project.

Write the initial draft. This involves filling the blanks and making sure that there is a flow of ideas streaming from your conscience. Don't revise at this stage since this may stop the flow.

Do your editing and revision. You may want to put the document away for a period of time then look at it afresh. This fresh look will help you note down any errors better than if you did it all continuously. Focus on topics that require attention. You can also shorten sections, expand others or even delete some. Make sure that your final draft is purely grammatical and makes sense.

Publish and distribute the document to its specific audience. The options for publication include printing and photocopying it yourself, using a company printing facility, if your company has, or having the document outsourced.

Another recommendation is having the document published in pdf format. This will allow easy distribution through emails.

Keep the pre-publication material carefully on file in case there are future revisions needed, the original material can be easily accessed.

Visit our website for more information on Technical documentation

Source: EzineArticles
Was this Helpful ?

 
0
 
0
 
Rate this Article
 vote(s)
Feedback
Print
Re-Publish

Article Tags:

Technical Documentation

,

Winning Technical Documentation

,

Create Winning Technical

A speech is similar to an essay, except that a speech is meant to be spoken, while an essay is meant to be read. If you wish to write a great speech that will impress your audience till the end and

By: Denize Rodricks l Writing & Speaking > Writing l December 07, 2012 lViews: 254

The ability to writing great headlines hold the key to getting people to read your article or sales copy - whether you publish it online, send as email or even print it on a magazine. Learn how you

By: Prince John l Writing & Speaking > Creative Writing l July 10, 2012 lViews: 246

Unemployment rate in India has been one of the most terrible problems that it has been facing since its independence. Corruption and crime has increase manifold due to the unemployment factor.

By: Vaibhav P. Bhadange l Writing & Speaking > Creative Writing l July 10, 2012 lViews: 383

Four out of five adults say they have a book inside them. Only two percent actually write and publish their masterpiece. Talk is cheap. Just do it!

By: Ted Bowman l Writing & Speaking > Creative Writing l July 09, 2012 lViews: 217

You have wanted to see your book in print for years and now, thanks to self-publishing, you reached this goal. Now you must market your book, an uphill climb for any author, especially a new one.

By: Harriet Hodgson l Writing & Speaking > Book Marketing l July 08, 2012 lViews: 241

Choosing the right creative writing program could compensate for copywriting in businesses, although, it is a whole different course subject. By being successful in such a competitive industry you

By: Edward Joseph l Writing & Speaking > Creative Writing l July 06, 2012 lViews: 221

It's important to realise that for the French in particular the quality of the language is very important. In English quite often there is a casual attitude to the grammar used (how often do you hear

By: Natalie Eastaughl Writing & Speaking > Technical Writingl June 13, 2012 lViews: 179

Technical Documents on line (TDOL) are used to support more than 10,000 Army Equipment Support Publications. As well as a considerable number for the Royal Navy and the Royal Air Force, so that over

By: Natalie Eastaughl Writing & Speaking > Technical Writingl June 13, 2012 lViews: 186

While writing is for everybody, technical writing can only be done by the trained ones. People who can do different forms of technical writing, such as business and academic, can make productive use

By: April Dee Barredol Writing & Speaking > Technical Writingl June 12, 2012 lViews: 174

In the early parts of the 1900's, the American Psychological Association created and established the now-called APA writing format. The APA format features a series of writing guidelines that writers

By: Marco Lastl Writing & Speaking > Technical Writingl May 26, 2012 lViews: 161

Writing good academic texts, e.g. articles for scientific journals or international conferences, is hard work. A part of that tedious work can made much easier if you receive help with the formatting

By: Kent Lofgrenl Writing & Speaking > Technical Writingl May 13, 2012 lViews: 189

Commas are confusing because they are used in many ways. However, the basic principle to using commas is simple: Use commas to separate clauses and phrases within sentences that have their own

By: David Bowmanl Writing & Speaking > Technical Writingl May 08, 2012 lViews: 204

It's important to realise that for the French in particular the quality of the language is very important. In English quite often there is a casual attitude to the grammar used (how often do you hear

By: Natalie Eastaughl Writing & Speaking > Technical Writingl June 13, 2012 lViews: 179

Technical Documents on line (TDOL) are used to support more than 10,000 Army Equipment Support Publications. As well as a considerable number for the Royal Navy and the Royal Air Force, so that over

By: Natalie Eastaughl Writing & Speaking > Technical Writingl June 13, 2012 lViews: 186

My travel experiences helped me to develop an appreciation of international and linguistic similarities and differences, but another area of experience also had a major impact on my career. The

By: Natalie Eastaughl Writing & Speaking > Technical Writingl April 27, 2012 lViews: 171

Office furniture can easily mean the success or failure of any business. Therefore, it is important to choose the kind of furniture that best describes your business as well as creates the right

By: Natalie Eastaughl Business > Furnishings and Suppliesl April 27, 2012 lViews: 174

Facility management can develop and maintain a variety of services throughout the entire life of a business. Businesses can include physical units such as complexes, buildings, schools, banks,

By: Natalie Eastaughl Business > Outsourcingl April 25, 2012 lViews: 205

These days, it has become very important among office space designers to create workplaces that are enjoyable and comfortable for employees. Gone were the days when workplaces were just composed of

By: Natalie Eastaughl Business > Furnishings and Suppliesl April 25, 2012 lViews: 210

Discuss this Article

comments powered by Disqus