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Using Email Encryption Software for Business

December 25, 2011 | Comments: 0 | Views: 143

Millions of people are communicating through emails every day. It is a most common activity and is part of forging personal and business relations. Emails are critical for every business, and email security is a major issue for the every company. Installing email encryption software can be the best solution.

Business communications include proposals, letters, and data transfer. Email makes it possible for global companies to interact and transact business. It has also created a new breed of workers-the telecommuters or virtual staff. They can perform tasks and manage projects from any location around the world.

While the use of email has become more and more rampant, privacy remains an important issue. This is true for both companies and individuals. All emails sent and received are saved in email servers. Some people can find ways to illegally access these servers and hack through the many data and communications stored in it.

Criminal elements are always thinking of new ways to hack email servers to obtain sensitive information about individuals and companies. There are many software available for email interuption to protect email accounts. One of them is PGP, which stands for "pretty good privacy".

These software are generally used in government offices, which transmit classified communications on various issues. Companies also need email encryption software to protect important business information. This advanced technology offer greater security to protect critical information.

Secure email encryption programs are also available for home users at cheap rates. These programs need simple installation in the user's system. They offer excellent features, great functionality, and secure communication system for the user.

We are all aware of spam messages. We receive a good number of them every day. Some spam messages with dubious attachments are also dangerous. These attachments may be a form of virus or programs that collect user information. The home user of email encryption software can stop worrying about spam messages. Through email filtering, all spam messages will go to a junk folder. The user can sort through the folder before deleting the messages to make sure no important email is accidentally labeled as spam.

When using email encryption the user can create a label for the people in his/her address book. All emails from these people will never be labeled as spam. Sometimes, however, hackers can change the information sent by the safe sender, and can look into your computer. In this case, a good antivirus software will work for you.

The email encryption software works like the police force that is taking care of security. Your emails are secured if you are using this kind of software. It sends out alert messages if something suspicious is identified by the system. Companies and individuals can enjoy safe communications with email encryption.

Edgardo Allred is an IT guy using free email encryption and other email encryption software.

Source: EzineArticles
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