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Safeguard Your Company's Confidential Information With Outbound Email Filtering

April 27, 2011 | Comments: 0 | Views: 130

Communication has always been a vital component of any company. There is communication happening from one company to another or inter-communication and intra-communication among members of a single company. Telephoning each other might not be the way to go at this day and age as emails have easily replaced ringing phones to electronic mail messages. Managing emails, however, might be difficult without the use of an anti spam software for emails.

Every company using emails utilizes this tool for faster and easier communication for sharing thoughts, memos, documents, and even files for a company. Managing emails that are going into the server of the company should be clean of viruses and should not pose any threat or danger to the company.

Spam emails are commonly experienced by individuals and company employees. An inbound email filtering system can protect the company from threats and reduce the number of false positive return, which happens when an anti spam software mistakenly identifies a clean or legitimate message as spam. This kind of protection is necessary; however, many companies are still unaware of the importance of outbound email filtering.

Protecting your company servers from unsolicited bulk and commercial spam mails which are undesirable for your company is what inbound email filtering can do. Outbound filtering can basically give your company four big benefits that could protect the reputation of your company.

1. It can protect your company from spam proliferation. Spam can come in many ways and now that more techniques are being done to get spam through the IT staff of the filtering system, outbound mails can multiply easily. A reliable email filtering system should be able to identify these new techniques that get through blacklisting and server overload.

The system should be able to detect whenever there is a large number of electronic emails trying to leave the network. User authentication, IP restrictions, and domain restrictions are also ways to prevent spam going out to the internet.

2. Outbound filtering of emails can protect your company from sending out sensitive and confidential information. An email can be sent out to anyone within your company and they can have sensitive information that should not be shared to anyone outside your company. To ensure this happens, outbound filter systems can maintain employees' compliance to corporate information policies and government regulations. It can also flag emails which have potentially risky phrases you can define depending on your need.

3. Filters of outbound email can detect email which has large and suspicious attachment size. To avoid the risk of monopolizing the bandwidth due to the size of an email and sending messages with malicious content, filters can prevent the transmission of an email depending on the size and specific file types.

4. Filter systems for outbound emails can be easily installed and deployed. These types of filters can work with big or small business environments, which are well-suited with any kind of email servers. This will give you added convenience and protection without having any problem integrating it.

Outbound email filtering is just as important as inbound email filtering for your company. It can protect confidential company information from leaking out, prevent spam proliferation, and detect emails with probable risky content easily. With an email filter for your outbound emails, there is more security and confidence in the communication process of your business.

Edgardo Allred is a product developer that uses anti spamming software. Anti spam softwares are capable of protecting your computer from a lot of unwanted and unnecessary data.

Source: EzineArticles
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