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An Email Archiving Software Can Prevent Many Risks to Your Business

June 05, 2012 | Comments: 0 | Views: 173

If you have a small business, a medium-sized enterprise, an educational or government institution, take precautions to protect your company's security.

Failing to avert any preventable threat to your business's security may mean lost revenues or customers, lawsuits, or any number of problems. Many companies try to save money and neglect getting a secure email archiving software, only to realize their mistake when it is too late.

Good email software for businesses provides a filtering function that blocks potential threats like viruses, spam, and malicious content. It can also detect unsafe attachments and quarantine or stop them from entering your server or database. Get a program with reliable filtering and low false positive ratings. This will give you peace of mind and reduce many risks.

There are email services for small and medium enterprises on the Internet that provide a trial period, which is usually a free month-long service so you can determine if they have what you need. Benefit from a trial so you do not have to spend money instantly on a software you have not tried. Find out what features offer the best advantages and eliminate your worries of security threats in your email.

Some entrepreneurs ignore the importance of an anti-spam service. They should see how much time their employees can save if their email program could filter unwanted material. Many business owners have complained about unsolicited email and content for years, and some spam blocker makers have responded. Today's email apps are more advanced and sophisticated. They have special features that block more spam and viruses before threats reach the end user.

Companies that scrimp sometimes fail to realize the risk of not having real-time protection. If a virus or worm infects a customer's file, damaging, erasing, or making it unusable, your company might end up with a lawsuit. Malware and spyware may also expose your contacts and confidential files to thieves. If you have a secure email archiving software with antivirus capabilities, you can protect files and contacts from thievery and destruction.

Think about the content that leaves your mail server as well. If a virus or malicious content has infected your server, it may distribute spam content to other computers connected to the Internet. This is just as risky, because recipients can sue your company if they suspect the virus came from your server, which is easy to prove. Your company could lose business because this may affect your reputation.

Avoid security problems with your email server. Protect your intellectual property. Some email filtering and scanning services have email archiving software that protects your files and content. It scans for key words, symbols, and phrases, and flags or quarantines the containing files, stopping intellectual property theft from within or outside your company. Look for a secure email filter service that offers the best features to protect your company from viruses, spam, file theft, malware, and spyware. A good email protection service will give peace of mind, reduce chances of legal liability, and combat other threats to your company.

Mae O'Connell develops email archiving software and spam blocker, and recommends an anti spam service.

Source: EzineArticles
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