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5 Effective Timeboxing Tricks

February 29, 2012 | Comments: 0 | Views: 157

Timeboxing is an effective project management technique which has been around for thousands of years. It places time as a fixed component and stands in the concept of completing as much task as possible in the period of time available or set. This sort of technique can be used in organizing our day-to-day activities, in checking our project progress and in making sure that we are able to spend time on other facets of our lives. To apply this trusted approach, follow these 5 simple steps.

1. Identify what needs to be timeboxed. Everyday we are bombarded by tasks that we need to accomplish, from simple chores of cooking our meals to more complex task of writing a book report. These types of tasks that we do and that are assigned to us are just some of the things that we can use timeboxing with. Applying timeboxing on small tasks first can be most effective to give us time to adjust and get use to the technique.

2. Determine your goal. To better grasp this concept, we have to know why we are doing this. Having a clear list of reasons of what we intend to achieve gives us the motivation to follow through. One of the most common reasons that we have in using this technique is the need to meet a certain deadline or cut-off.

3. Set the needed timebox. After identifying the task we need to timebox, the next thing we need to do is to set the appropriate timebox. If we have a book report that is to be submitted in two weeks time, we have to set the appropriate number of hours we have to spend everyday in order to complete that book report on or before the deadline.

4. Do tasks within the timebox. When we have identified the task to be timeboxed and the hours that we spend on those tasks, it is now time to implement what we have planned. As much as possible we try to accomplish the task within the set time. If we do not, we must force ourselves to stop when our time runs out. This is to train ourselves to really focus so that we can get the results we like.

5. Evaluate and modify. If we have trouble meeting the timeboxed task, maybe it because we under or overestimate the hours. Hence, we must modify some elements to suit our needs.

Deadlines are made for a reason. That is to make sure that we complete our work on time. With time heralded as a very essential element in work performance, we must make sure that we spend time wisely. For these reason, applying timeboxing in our everyday life is a smart way to get things done.

Start timeboxing with Freckle time tracking. It helps set your tasks so you remain on schedule.

Source: EzineArticles
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