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How to Plan a Seminar or Event and Still Keep Stress at Bay

February 24, 2012 | Comments: 0 | Views: 141

Event planning is often something better off left for the pros, but sometimes it is simply not possible to hire someone to handle the details of planning your seminar or similar event. For reasons that may have to do with costs, time constraints, or even availability issues you will find yourself planning your own seminars, conventions, and training sessions. When this time comes, you will want to have a few tools available to you to make the planning process less stressful.

Factors that will have to be addressed range from choosing a venue to hiring a caterer, with many other duties in between. Planning a seminar that will go off without a hitch is not as hard as it may seem if you use a few simple tools to help you along the way.

Planning Checklist - Your number one tool when planning your own seminar or event will be your planning checklist. This will help you keep track of each step along the way so no detail is forgotten in the end. A checklist works wonders to keep things organized, and organization is a must when planning anything that involves so many details.

You have the option of making your own checklist using your own word processing program, but there are also likely pre-made checklists you can find online as well. Wherever you choose to get your checklist, be sure it is tailored to your specific needs.

Smartphone - For some individuals it may seem like an extravagant cost to spend the money on a smartphone, but these nifty little tools are indispensable when it comes to planning events. Some of the newer models even go so far as to let you use the internet while having a conversation at the same time. This can really aid you in multitasking, a necessary skill when planning seminar type events.

The good news is the smartphone industry is very competitive. So if you take the time to shop around, you may be able to find a good deal. The internet is obviously the best place to do your shopping as you will have many more choices.

Conference Calling Program - A conference calling program is another indispensable tool, and it is a tool that will not cost you any money to use. Using conferencing to stay in contact with other individuals involved in the planning process of your event will greatly reduce the stress put upon you. And the best part is you can quickly download a free conference calling program online.

You can hold a conference with as many individuals as you need using the same free conferencing program you get online. This is an important tool for finalizing details but can be used throughout the planning process as well.

You may not always have to plan your own seminars or event,s but when you do, you will want to have the tools you need to make it easier. Armed with a good checklist, a smartphone, and conference calling program nothing will be able to get in your way of planning a great event.

An advisor to Rondee.com's free conference calls service, writer Andy Court is a communications authority. Andy Court has commented extensively on the use of conferencing systems to enhance effectiveness.

Source: EzineArticles
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