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Making Strides in Online Transcription

April 20, 2012 | Comments: 0 | Views: 158

Online transcription continues to grow as an integral part of professional services. While it's commonly aligned with the legal and medical professions, online transcription provides an assortment of benefits for a variety of professions (real estate, corporate, small business, education) as well as for personal use.

The primary advantage to Internet transcription rests in the fact that even though information is transferred digitally, each piece of content is handled by an individual person. This allows the service provider to easily customize and tailor specific documentation requirements to the customer.

Likewise, regardless of the need for the transcription service (personal or professional), many service providers offer certification and secure transmission of documents. Legal documents, medical records, video and audio interviews, personal testimony, personal journals; all these items are handled securely and are safe from corruption or the mishandling sometimes experienced with transferring and mailing physical documents or media.

Online Transcription is a Time Saver

While deadlines aren't common among personal media, professionals sometimes need rapid response and a quick turn around with important audio and video files. Outsourcing using Internet transcription greatly reduces the wait time as files are transferred digitally.

This allows medical, legal and other professionals the time to focus on handling their business and managing other more important tasks. Online transcription also provides broader service reach; professionals are no longer limited to working with transcriptionists within their geographic area.

Flexible Media Handling with Internet Transcription

Because of the varied industries that require transcription, established service providers are used to an assortment of media and source material. No matter what type of audio you have on hand, depending on the quality of the recording, it can be transcribed by a professional.

For example - legal online transcription commonly involves such transcripts as

  • depositions
  • hearings
  • wire taps
  • court recordings
  • arbitrations
  • trials
  • interrogations

Because innovation comes in a variety of forms, there are as many file formats and media formats as there are large branches to a tree. A skilled Internet transcription company should have the software to transcribe your files from any format, including older formats. This could include

  • .wav files
  • .mp4
  • .mp3
  • .wma
  • .avi

Staying Secure with Online Transcription

Security is extremely important when it comes to handling media files. You should avoid attempting to use file sharing services, instant messaging or email programs to transfer digital files for transcription. Instead, work with an Internet transcription agency that offers direct, secure file transfer.

To ensure secure transfer of files, online transcription relies on encrypted file transfer protocols (256 bit AES encryption in many cases).

Encryption is vital to the safe transfer of sensitive material which is why Advanced Encryption Standard (AES) is utilized. This type of encryption is used worldwide for secure file transfer and has been adopted by the United Stated government. The system was developed in 2001, and as of 2009 there have been very few documented attacks on AES encrypted files, which is why the government relies on this method for transferring classified information.

Internet transcription providers with experience recognize the importance of security, and will offer file encryption and secure transfer, routine backups of audio and documentation and electronic certification on legal documentation when needed.

Textphonic Communications Inc. is a professional online transcription and translation provider. In addition, we offer audio services such as transfer and digitization and voicemail retrieval. Our focus is on general, legal, medicolegal, and forensic Internet transcription.

Source: EzineArticles
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