Author Box
Articles Categories
All Categories
Articles Resources

7 Key Issues About Supplier Audits

March 21, 2012 | Comments: 0 | Views: 177

For supplier Audits, it is recommended to have specific objectives to be evaluated at the Supplier's facilities, see below the recommendations we provide for supplier auditing performance:

1.Audit Methodology. It's very important for the Auditor to follow a methodology when doing an Audit for the data collection to make use of the time efficient.

2.Data Collection. Inspection/Audit data collection consists broadly of two major portions: • Questioning / Interviewing • Field Investigation / Verification

To alleviate the anxiety of the auditee (company audited) about what is being recorded, the Inspection/Auditor should read aloud what he or she writes in the response area of each question after information, documentation, and verification is presented.

3.Questioning & interviewing. Most of the information obtained during the performance of the Inspection/Audit will be through questioning of Auditee personnel. • Checklist questions should be written to allow for flexible questioning. • The Inspection/Auditor should determine not only compliance, but also how adequate the compliance is. • Open ended questioning can lead to other, more enlightening questions which are not on the checklist. • Information obtained from interviews should be substantiated by evidence from other independent physical sources such as:• Documentation and records • Witness by the auditor • Sampling or measurement

4.Verifying Documents and Records In the performance of the Inspection/Audit, any supporting Inspection/Auditee documentation should be noted beneath the corresponding checklist question. The Inspector/Auditor may review the documentation at the time it is presented. It is best if supporting documentation has been previously obtained and reviewed during the planning phase.

Tracing. Tracing is a good way to verify that systems are functioning as designed. Documents and records can be forward or backward traced. Many documents and records are maintained electronically. The Inspection/Auditor should verify the method of control to assure that unauthorized personnel cannot make changes to records or documents.

5.Sampling. A few samples are generally adequate to verify document or record controls. Sampling is performed to: • Locate where document control problems are occurring. • Provide information about the Inspection/Auditee's level of record compliance.

Physical Evidence. Verification of methods, practices, procedures, policy and documentation is done through field work. The Inspection/Auditors and Inspection/Auditee representative, physically go to the facility or location where the production or service is occurring. The act of verification by the Inspection/Auditor is the most important aspect in the performance of the Inspection/Audit.

It should be expected that the Auditee will do some last minute housekeeping and fixing up in preparation for the arrival of the Inspection/Auditors. No amount of last minute fixes will hide serious problems.

6.Physical Examination Techniques • Dependent upon the type of Inspection/Audit, the Inspection/Audit team may be required to examine a product or process in detail. The team must have familiarity with the tools and techniques to accomplish this task. • If an Inspection/Audit team is unfamiliar with the instrumentation or measurement technique, they should include a technical expert who is. • Often, a sample must be examined in details. The Inspection/Auditor should be present when the sample is taken. • Precision measurements should be made under the same environmental conditions as the Inspection/Auditee would be expected to perform.• It is necessary to confirm that test equipment "borrowed" from the Inspection/Auditee meets all conditions of proper calibration procedures.• The Inspection/Auditor should be familiar with basic blueprints, routing slips, production orders, etc.

7.Determining Effectiveness of Controls. The effectiveness of the quality system on individual activities should be determined during an Inspection/Audit. A good portion of the evidence will be apparent from the Inspection/Audit checklist results. To assist in determining how effective existing controls are, the Inspection/Audit team may consider, or include in the checklist, the following types of questions.

Based upon how questions can be answered, the lead Inspection/Auditor and the Inspection/Audit team will make an objective or subjective determination of the effectiveness of the existing quality system.

Pictures and Videos. According to the type of audit, different pictures and/or videos have to be taken. This documentation methods shall be confirmed by Engineers prior the execution of the audit and reconfirmed by the Auditor during the performance of the Audit.

SBE International sales@sbeintl.com CHINA - MEXICO - CHILE

Source: EzineArticles
Was this Helpful ?

Rate this Article

Article Tags:



Supplier Analysis




Qa Qc






Quality Control


Quality System

In India, employment opportunities are set to grow by a good margin in the coming year, a phase which was started in the turn of the second decade of the 21st century. organisation, candidates with

By: Sarkariexam l Business > Careers Employment l April 01, 2013 lViews: 11711

Sometimes it is amazing to see that certain jobs can precipitate huge turnouts in the recruitment drives. It is as if thousands of people were waiting for the vacancy advertisements and the moment

By: Sarkariexam l Business > Careers Employment l December 30, 2012 lViews: 690

In recent times, jobs in healthcare segments have grown tremendously. It is anticipated that this growth curve will continue for the times to come. Various factors are responsible for this

By: Sarkariexam l Business > Career Advice l December 27, 2012 lViews: 449

Are you in a dilemma whether to choose web based CRM or not? If yes, don’t worry. You aren’t the sole person having this doubt.There are numerous firms trying to make out whether investing in a

By: Reneta Vasileva l Business > Customer Service l December 23, 2012 lViews: 410

If you think about it you will realize the fact that each business has its own set of risks that are involved in it.The trade secrets that you have and the information related to the business is what

By: brumbrum1 l Business > Risk Management l December 23, 2012 lViews: 263

As the time is changing, concierge management services are now growing despite the slowing economies of the world. The main reason of it is the need that is highly specific to the people who like to

By: willsmith10 l Business > Management l December 23, 2012 lViews: 334

Does outsourcing call center telemarketing make sense? We’ll explore further to find out. Learn more about why it makes sense to consider outsourcing your call center telemarketing services. We

By: daisyalicel Business > Outsourcingl November 27, 2012 lViews: 153

If you are trying to save money without depleting quality, customer service outsourcing can make sense. Find out the top six reasons why in this article.InSO is the industry leader in providing

By: sandra88l Business > Outsourcingl October 25, 2012 lViews: 207

Making a good first impression with clients is always an important goal for businesses, especially if you are running your own solo law firm. Here is how a call answering service can help your solo

By: Elizabeth L. Robinsonl Business > Outsourcingl April 27, 2012 lViews: 183

There are different options when it comes to an elevator company. Look to see what you should avoid.

By: Andrea Averyl Business > Outsourcingl April 26, 2012 lViews: 187

Online bookkeeping companies are now increasing in number. This is because the demand for their services has surged as more and more businesses are recognizing the better benefits they provide in

By: Jimmy Coxxl Business > Outsourcingl April 25, 2012 lViews: 201

Facility management can develop and maintain a variety of services throughout the entire life of a business. Businesses can include physical units such as complexes, buildings, schools, banks,

By: Natalie Eastaughl Business > Outsourcingl April 25, 2012 lViews: 204

Discuss this Article

comments powered by Disqus