Author Box
Articles Categories
All Categories
Articles Resources

Online Fax - What Is An "Email To Fax" Gateway?

March 19, 2012 | Comments: 0 | Views: 229

Needless to say, in today's computer controlled world, Internet or online fax has become widely popular with all segments of the population. Despite this popularity, many individuals and business owners, still don't fully understand how online fax actually works. You often hear this question being asked:

What is an email to fax gateway?

In other words, how do I use my current email system to send a fax to a traditional fax machine? What fax gateway or program do I use? While any computer with a fax modem can send a fax, most people and businesses these days, are turning to online fax service providers to handle all their faxing.

Your online provider can take your email message and send it to a fax number or machine. This is what really confuses some people, how can my email message be turned into a fax? The answer lies in our original question - these online providers are actually "email to fax gateways" which can process your email message and route it to a traditional fax machine or send it to another email address. Your message or fax is sent as an attachment in an email - most times your message/fax is in a PDF or Tiff file.

Your email to fax gateway is really this online fax provider who acts on your behalf to handle and process all your faxes or messages.

Once you sign-up to your chosen provider, you will be given a toll-free or local fax number which you can send out to all your contacts. If you have a well established company fax number and don't want to lose this vital connection with your clients, many online fax services will let you "port" your current number over to their services. Although there is usually a small fee associated with this transfer.

Now once you have picked a provider, you will also be given an online account or interface, where you log into to check your messages. Just think of this like an email account with the extra ability to send fax. Like an email account, you can check your messages/faxes anywhere and at any time, as long as you're connected to the web.

In actual fact, these "email to fax gateway" services are really a simple form of "cloud computing" where you have outsourced your faxing to a remote third party host or server. Just as we have now turned to the web and computers to send our mail, we can do the same with our faxes by using one of these online providers.

However, unlike many email accounts which are free, acquiring a fax account or provider will cost you around $8 to $10 per month. Although there are many cheaper services available so it does pay to shop around. In addition, there are a few "paid-as-you-go" services which can be very cost-effective if your faxing requirements are very low.

Now each provider or gateway, will have slightly different conditions and rates. So you have to check how many faxes you can send each month - both inbound and outbound? You must also check what the "overage" charge will be, should you go over your monthly limit? You should also check the International rates because sometimes providers will charge more for sending these messages.

Other things worth checking, how many email addresses can you connect with your fax number? This is important if you want all your company messages sent to different workers or departments. How long will your faxes be stored online? What are the support hours and support number should things go wrong?

Regardless of the extra conditions and terms, most modern companies now have at least one online fax number. This gives both employees and clients, the means to reach the company at anytime, anywhere. In addition, these services are completely paperless and much more inexpensive than traditional services because you don't need to install or maintain a dedicated fax phone line, nor a fax machine for that matter.

Overall, going with an "email to fax gateway" service will fully integrate all your communications with your computers and the web. This can be a very savvy business move on your part, but like all business decisions, it's your call?

... For more information on Internet Fax Services use this handy online fax Comparison Guide. Or if you want more detailed information on Internet Faxing try here: internet fax service providers.

Source: EzineArticles
Was this Helpful ?

 
0
 
0
 
Rate this Article
 vote(s)
Feedback
Print
Re-Publish

Article Tags:

Fax Gateway

,

Email To Fax Gateway

,

Online Fax

,

Online Fax Services

,

Online Fax Number

,

Internet Fax

,

Fax

After the classic Legend and after the modification, HTC now has launched HTC One V in the market. This is simply one of the most desirable looking phones available at any price.The HTC One V comes

By: Wilson Roy l Communications > Mobile Cell Phone l November 24, 2012 lViews: 250

Nowadays, there has been a number of smartphones released from a number of manufacturers which share a lot of features in common. LG cell phones represent cutting-edge technology that brings the

By: Wilson Roy l Communications > Mobile Cell Phone l November 11, 2012 lViews: 246

RIM stands for Research in Motion and this firm has truly been proving its name. One can see the evolution the blackberry brand has undergone and the new phones are simply a proof of all this. Now

By: jacke adoms adoms l Communications > Mobile Cell Phone l October 30, 2012 lViews: 327

Nokia phones have made their impact in the mobile phone industry all over. They have something to do with every market. Now even the online markets are getting their top notch products and the whole

By: Olivia Slater l Communications > Mobile Cell Phone l October 26, 2012 lViews: 328

Each phone in the market has its special characteristics that it likes to boast about. The Blackberry brand from the RIM is one of the world’s leading business phones and with each model being

By: jacke adoms adoms l Communications > Mobile Cell Phone l October 18, 2012 lViews: 290

In fact, an information and communications technology explosion is taking place and the entire human society is becoming increasingly dependent on the internet and hi-tech phone systems. This

By: Jmsallen l Communications > VOIP l July 17, 2012 lViews: 375

Will the new technology of online fax replace the old traditional fax machine in the office? The answer to this question is not as obvious as it would seem at first glance. Keep reading to discover

By: Titus Hoskinsl Communications > Faxl July 03, 2012 lViews: 214

It is common knowledge that sending fax messages had all along been a frustrating experience - using an uncouth fax machine and a dedicated phone line. The traditional faxing also entailed use of

By: A. Jamesl Communications > Faxl June 27, 2012 lViews: 204

The secret to making Google fax a reality without spending big bucks or wasting time on set ups. Save money by throwing out your fax machine and try out online fax for free to discover how easy and

By: Omar Foxl Communications > Faxl June 11, 2012 lViews: 164

In this day and age we live in, we are constantly shifting the way we communicate with each other, be it for business or for individual purposes. Technologies seem to advance in very big steps, and

By: Paolo Basauril Communications > Faxl May 21, 2012 lViews: 180

A fax machine can be considered as a mix of a telephone and a mailing system. You can use the phone line attached to it in communicating with partners, clients and suppliers. The actual fax, on the

By: Ben Vesticl Communications > Faxl May 10, 2012 lViews: 198

Why should you or your company use Internet or online fax? What's wrong with using my old fax machine in the office? The answers to those questions will lead you to one of the major benefits of using

By: Titus Hoskinsl Communications > Faxl May 08, 2012 lViews: 145

Will the new technology of online fax replace the old traditional fax machine in the office? The answer to this question is not as obvious as it would seem at first glance. Keep reading to discover

By: Titus Hoskinsl Communications > Faxl July 03, 2012 lViews: 214

What are virtual PBX services and why are they so cost-effective? Why are these services the best solution for many home businesses and smal companies? Keep reading to discover the answers...

By: Titus Hoskinsl Business > Workplace Communicationl May 28, 2012 lViews: 185

Why should you or your company use Internet or online fax? What's wrong with using my old fax machine in the office? The answers to those questions will lead you to one of the major benefits of using

By: Titus Hoskinsl Communications > Faxl May 08, 2012 lViews: 145

How does Online Fax and Virtual PBX differ? That's a question which is often asked, especially by those just starting a company or home business. Learn the difference and discover how these

By: Titus Hoskinsl Communications > Faxl April 30, 2012 lViews: 160

Why have Internet or online fax services become so popular with businesses, both big and small? Just what makes this new more modern way of faxing very attractive to both individuals and companies...

By: Titus Hoskinsl Communications > Faxl April 23, 2012 lViews: 181

Given today's computer obsessed world, should you use a virtual PBX system for your home business? The answer is not always an obvious yes - keep reading to find out all aspects of using a virtual

By: Titus Hoskinsl Business > Workplace Communicationl April 18, 2012 lViews: 126

Discuss this Article

comments powered by Disqus