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How You Can Fax From a Computer - Today!

March 19, 2012 | Comments: 0 | Views: 170

Faxing with a computer can easily be done if you're properly set up. A fax service or a fax modem will be required to send a fax. While there are other ways of sending faxes from a computer, we won't be going into detail with them here as they are quite cumbersome. In this article, we will be covering how you can use a fax modem or an online fax service to send a fax through a computer.

The details in this article include both an online service as well as using your modem. Each of these has its down advantages.

Software and hardware requirements to send a fax from a computer: A document that is to be used as the fax document A test fax so that you can send the documents A computer or fax machine with a modem board, or a subscription to an online fax service

What You'll Need (Hardware and Software) To Send a Fax From A Computer

You will need to make sure that you computer is properly connected to your phone line through your fax modem. Alternatively, you can have a subscription to a web fax service. You will also need a document to send through the fax, as well as the other fax machine's information such as fax number and area code (if necessary).

How to Prepare Your Fax

If you have prepared the right documentation, you'll find that it can be very easy to send a fax. Large text with clear lettering is the best type of document to send. A cover sheet is important if you want to ensure that it is properly transmitted through to the receiving machine. The cover sheet should include the fax numbers, phone numbers, addresses, names, as well as any other information of the people you're sending the transmission to.

Enter the Fax Number into the Machine

Start by putting the document along with the cover page into the document feeder. It's important to ensure that the document is facing the right way. Enter the area code and the receiving fax information, and you'll be able to fax the document through. Be sure to wait a few minutes after sending, as it can take a little while for your fax to transmit. Once you are done, you will get a confirmation.

Some Points to Consider

There are few aspects that require attention while sending a document.

If the other machine is out of toner and paper, many times the fax will not go through or will not be received.

Long distance charges are applied on faxes to be sent long distance.

Your internet connection is not enough to use your modem. You'll need your own phone line. An online fax service is required to connect to a fax if all you have is an internet connection.

Faxing through the computer frequently requires that you scan first. This means that the document needs to be saved to the computer beforehand.

When facing any issues while faxing with your computer, the best way to resolve them is to start with your equipment's manual, or look for online support forums from your manufacturer.

Faxing with a computer is a quick and easy way of replacing a machine, and in many circumstances will help you save both time and money with your documents.

Johnson B. Jamieson frequently writes on online technology, and recently is sharing the best resource for sending a fax on the internet.

Source: EzineArticles
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