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How Exactly Is Online Fax Cheaper Than Conventional Faxing?

January 09, 2012 | Comments: 0 | Views: 132

One of the major reasons online fax services have grown steadily in popularity over the past few years is due mainly to the lower costs associated with these web based fax services. If you're not familiar with these types of services, you may just be wondering how they are cheaper than using the traditional fax machine in the office? Just what makes online fax services more cost-effective than traditional methods?

First, you have to realize this is a computer based system and is completely paperless faxing. It uses your web connection and your email program to send/receive all your faxes. This is also a type of "cloud computing" where a third party stores and facilitates all your faxes, in return for a small monthly fee.

Why is all this cheaper?

Lets look at the obvious reasons why online fax services are less expensive than conventional faxing. Since everything is paperless, you obviously won't need to buy any papers, inks and toners. You also don't need to buy a fax machine because you can use your current computer and email system to send/receive all your faxes. Most individuals and companies already have computers and web access - so those resources don't have to be acquired or purchased.

Second, another big expense with traditional faxing is maintaining a separate fax phone line in order to receive and send your faxes. With online fax you don't have this ongoing monthly charge, which can quickly add up over the long term, especially when you add in long distance or international faxes into the picture. By going the Internet route, you eliminate having to install and maintain a separate fax phone line. In other words, your start-up costs with online fax is next to nil, especially when you consider most providers will let you try their services with a 30 Day Free Trial.

However, these are the obvious reasons why online or email fax is cheaper, but there are some more intangible ways these services are more cost-effective. Because there are numerous plans and rates from different providers, you can pick the plan/service which perfectly matches your faxing needs. There are also corporate plans which can be custom-designed to meet your exact requirements. In addition, all these services are completely scalable and can be quickly adjusted to meet your company's growing needs. All this flexibility can save you money in lost sales and productivity.

Furthermore, online fax services are not restricted to office hours or one location. This means your business is open around the clock, 365 days of the year. Your clients can reach you at anytime, anywhere. This flexibility and portability will save your company money in unwanted traveling expenses and charges. On a really basic level, it means no more late night return trips to the office to retrieve a vital fax which is needed immediately. With an online fax account and service, all your faxes are only a few clicks away.

In examining this issue a little closer, one would also realize, you can save time and money if all your faxes/messages are sorted and filed on your computer or in your online account. With online faxing you can retrieve any fax instantly, regardless of whether you received it yesterday or six months ago. In addition, since this is basically an email system, you can block any "junk faxes" from even reaching your company; this will also save you time and money.

Overall, online fax is a more cost-effective way to do all your faxing. Simply review all the reasons listed above and you will wonder how you or your company can afford NOT to use these online fax services. The benefits and savings are simply too great for anyone to ignore this new more modern way of faxing.

For more information on Internet Fax Services use this handy online fax Comparison Guide: online fax services. Or if you want more detailed information on Internet Faxing try here: internet fax service providers. Titus Hoskins Copyright. This article may be freely distributed if this resource box stays attached.

Source: EzineArticles
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