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How Do Fax to Email Services Work?

October 06, 2011 | Comments: 0 | Views: 89


Fax to email is a novel concept that enables the user to receive fax documents directly in the inbox of his email, via his personally assigned fax number.

Receiving Faxes

If a user has signed up for a fax to email service, he will be able to receive faxes anywhere with an internet connection. Receiving faxes is usually free of cost to the receiver, but the sender pays normal telephonic rates. However, if you want to receive faxes from anywhere in the world, it usually becomes a premium service, for which service providers charge an extra specified amount.

Faxes are received as TIFF or PDF attachments, and the user normally wouldn't need any additional software, as most operating systems have a default viewer application installed.

There are plenty of benefits of receiving faxes electronically, a few of them are listed below:

• Users working in open plan offices, can receive confidential documents on their personal computers. • There is no need for a fixed telephone line, if the user is using a wireless internet connection. • Users receive their faxes anywhere, thus making it convenient for those whose jobs involve much travelling. • It is environmentally friendly, it saves paper and ink.

Step-by-step receiving a fax

1. A fax is sent to the user's personal fax number. 2. The fax is received at the delivery station. It is then automatically converted to an E-mail and sent to the user's E-mail address. 3. An E-mail arrives at the user's PC with a TIFF or PDF attachment.

Sending faxes

Sending faxes electronically is usually not free, and the user will be charged normal telephonic rates. It is very convenient, and in my opinion worth paying a fee as one would pay for sending faxes from a fax machine.

Sending a fax from your computer simply involves sending an email to your service provider, with the fax document as an attachment. On receipt of this email, a program automatically converts it to a fax and it is sent to the specified number. Once this process is completed, the user will receive a delivery report. Most service providers will only charge the normal sending fee for faxes that was delivered successfully.

This service is very convenient, but there are some hick-ups that services providers haven't smoothed out yet. The most concerning one is that the whole process of sending a fax does not occur in real time. Emails are stored and forwarded to a fax server for delivery, where they are processed, in order of priority. It can therefore not be compared to a real-time fax where a call is made instantly.

For more information on how a Fax to Email service works, or to sign up for such a service, visit our website,

Compiled by C. Stroebel, founder of

Reproduction of this article is encouraged, but must include a link pointing to

Source: EzineArticles
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